Front Desk/Admin Officer & Executive Assistant

Sigma Consulting Group

Admin & Office

Location: Lekki, Lagos, Nigeria
Reports To: Senior HR & Legal Specialist
Employment Type: Full-Time
Salary: 350,000 - 400,000 (Monthly)
Experience Required: 2-4 years in executive assistance, administration, or related roles
Job Summary:
We are seeking a highly organized, smart, and professional Front Desk/Admin Officer & Executive Assistant to manage front desk operations, provide administrative and logistical support across departments, and coordinate the maintenance of company-owned and affiliated properties in Lagos. This role also includes executive-level support to the Managing Director, including residential coordination and travel logistics. The ideal candidate will be detail-oriented, dependable, and capable of handling multiple responsibilities in a dynamic environment.
Key Responsibilities:
Front Desk & Administrative Support

• Greet and attend to all visitors professionally and promptly
• Manage incoming calls and emails, redirecting or recording messages as needed
• Maintain visitor logs and meeting room schedules
• Keep the front desk area tidy and well-stocked with materials
Support clerical duties including filing, photocopying, and supply tracking

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Petty Cash & Courier Management

• Process and track petty cash disbursements with accurate records
Manage incoming/outgoing courier items and ensure timely deliveries

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Stationery, Inventory & Procurement

• Monitor and replenish office supplies
• Source cost-effective vendors and reconcile inventory
Maintain clear asset tracking and labelling for all equipment

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Hotel Reservations & Travel Coordination

• Manage hotel bookings and transport logistics for staff and guests
Ensure cost-effective, confirmed, and well-documented travel arrangements

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Vehicle & Logistics Oversight

• Schedule regular maintenance for company vehicles
• Ensure all documentation (insurance, licenses) are up-to-date
Coordinate logistics for internal and vendor vehicles

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Facilities & Property Management

• Supervise maintenance of office facilities, utilities, and generators
• Oversee DSTV, electricity purchases, and routine servicing
Manage Librod and affiliated company properties across Lagos

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Executive & Residential Support

• Handle repairs and logistics at the Managing Directors residence
• Schedule utility and service renewals (DSTV, generator, etc.)
Arrange domestic and international travel logistics for the MD and family

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Compliance & Confidentiality

• Enforce NDPR-compliant visitor access protocols and secure document handling
Maintain compliance with internal audit and HSE regulations

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QHSE (Quality, Health, Safety & Environment)

• Adhere to all safety protocols and participate in safety training
Identify and report unsafe conditions proactively

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Key Performance Indicators (KPIs):

• 100% visitor handling within 5 minutes of arrival
• 98% accuracy in meeting/travel logistics
• 100% petty cash record accuracy and timely reconciliation
• 0 missed utility/service renewals
90% satisfaction rate from departments and vendors

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Qualifications & Requirements:

• Education: Bachelor's degree in Business Administration, Office Management, or a related field
Experience: 2-4 years in a similar role involving executive assistance or front desk management

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Technical Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Records and document management (manual and digital)
Understanding of procurement, travel, and logistics coordination

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Core Competencies:

• Excellent verbal and written communication skills
• Exceptional organization and time-management abilities
• Strong attention to detail and problem-solving mindset
• High level of discretion and professionalism
Ability to multitask and prioritize in a fast-paced environment

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Benefits:

• Competitive salary package (350,000 400,000)
• Accommodation support (if applicable)
• Structured weekday schedule (weekends off)
• Professional work environment with career development opportunities
Direct exposure to executive operations and interdepartmental coordination

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How to Apply:
Interested and qualified candidates should send their CV to: hiring@mysigma.io
Email Subject Line: Application Front Desk/Admin Officer & Executive Assistant (Lekki)
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