Executive Assistant

Housing TV Africa

Admin & Office

Position Overview

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant with a minimum of five years of proven experience supporting senior executives. This role requires exceptional administrative skills, discretion in handling confidential information, and the ability to anticipate needs in a fast-paced, dynamic environment. The ideal candidate will serve as a trusted partner to the executive leadership team, ensuring seamless day-to-day operations.

Key Responsibilities

• Manage complex executive calendars, including scheduling meetings, appointments, travel, and events.
• Coordinate domestic and international travel arrangements, prepare detailed itineraries, and process expense reports.
• Serve as the primary point of contact between executives and internal/external stakeholders, ensuring professional communication at all times.
• Prepare, proofread, and edit correspondence, presentations, and reports.
• Organize and maintain electronic and physical filing systems for efficient document retrieval.
• Assist in preparing for meetings, including compiling agendas, briefing materials, and follow-up actions.
• Monitor and prioritize emails, calls, and requests to optimize executive time.
• Handle confidential and sensitive information with discretion and integrity.
Support strategic projects and initiatives as needed, ensuring deadlines and deliverables are met.

Qualifications

• Minimum 5 years of experience as an Executive Assistant or in a comparable high-level administrative role.
• Exceptional organizational, time-management, and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with productivity tools (e.g., Google Workspace, project management software).
• Proven ability to work independently and collaboratively in a fast-paced environment.
High level of discretion, professionalism, and problem-solving skills.

Preferred Skills

• Experience working in corporate, professional services, or C-suite environments.
• Familiarity with project coordination and event planning.
Ability to adapt quickly to changing priorities and demands.

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