The Executive Assistant will provide high-level administrative and strategic support to the Executive Director. This includes managing schedules, preparing communications and reports, supporting project follow-through, and coordinating engagements with internal and external stakeholders. The Executive Assistant will serve as a key liaison across teams and ensures the ED's office runs efficiently and effectively.
Key Responsibilities
Executive Support
- Manage the ED’s calendar, appointments, travel plans, and meeting logistics.
- Screen and prioritize emails, calls, and other communications.
- Prepare briefing materials, agendas, minutes, and follow-ups for internal/external meetings.
- Draft high-level correspondence, presentations, and reports as needed.
- Maintain strict confidentiality and handle sensitive information with discretion.
Administrative Support
- Organize and maintain the ED’s filing system and documentation (digital and physical).
- Track project deadlines, deliverables, and internal commitments to ensure follow-up.
- Coordinate team meetings, board meetings, and events facilitated by the ED’s office.
- Manage internal approvals and administrative sign-offs on behalf of the ED.
Stakeholder Engagement
- Liaise with key partners, board members, donors, volunteers, and other stakeholders.
- Coordinate strategic meetings and engagements involving the ED.
- Support donor and partner communications, documentation, and reporting.
Strategic and Operational Support
- Provide research and analysis support to aid executive decision-making.
- Monitor progress on special projects and organizational priorities.
- Work collaboratively with departments to ensure alignment on ED’s directives.
- Represent the ED at internal meetings when delegated.
Qualifications & Experience
- Bachelor’s degree in Business Administration, Public Administration, or in a related field is required. A higher degree, such as a Master’s or a relevant program management certification, is an added advantage.
- Minimum of 3 years experience in an executive support role, preferably within the non-profit or development sector.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Office Suite, Google Workspace, Zoom.
- Strong organizational and multitasking abilities.
- High level of emotional intelligence, discretion, and professionalism.
- Ability to work under pressure and manage complex schedules.
Preferred Attributes
- Passionate about education, youth development, and social impact.
- Proactive, detail-oriented, and solution-driven.
- Excellent interpersonal skills with the ability to work collaboratively across teams.
- Flexible and able to adapt in a dynamic, fast-paced environment.
APPLY VIA - https://slum2school.org/management-assistant/
Job Type: Full-time
Pay: ₦200,000.00 - ₦250,000.00 per month
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