Senior Finance & Operations Assistant (Maternity Cover)

mothers2mothers (m2m) is an African Primary Health Care organisation that employs women living with HIV as community health workers across 10 African nations. These “Mentor Mothers” deliver integrated health services at clinics and in communities to ensure everyone, everywhere, has access to the services they need to be healthy and stay in care. Over the next five years, this proven, peer-led model is being scaled up to double down on ending HIV, as well as to tackle new health challenges and reach more people - all with the aim of building a fairer, healthier future. The employment of local women as community health workers means that we are delivering a model that prioritises healthcare for families who need it most, delivered by women who know them best. Since its creation in 2001, m2m has created jobs for nearly 12,000 women living with HIV in sub-Saharan Africa and, together, they have reached over 15M people with critical health services and education. In 2021, m2m reached over 1.6M people across 10 African nations, including 402,616 adolescents (ages 10-19) - 51% more than the year before. m2m also advanced the Global Goals of ending HIV/AIDS by 2030 - by achieving virtual elimination of mother-to-child transmission of HIV among its enrolled clients for the eighth consecutive year, and meeting all of the ambitious UNAIDS Fast-Track Targets among its clients four years ahead of the 2026 target date. For more information, visit www.m2m.org

Job Title

Senior Finance & Operations Assistant (Maternity Cover)

Organisation Levels

mothers2mothers -> m2m Nigeria

Location

Abuja - , NG (Primary)

Type of position

Temporary

Education

Degree

Closing Date

11/8/2025

Job Description

The Senior Finance and Ops Assistant (Maternity Cover) is responsible for operational, finance, and administrative support to the m2m Nigeria program. This includes recording and reconciling all financial transactional data of the Country Office, including reviewing and coding financial information, preparing and processing documents to disburse funds, making deposits, and compiling and reviewing information for accuracy. This also includes management of procurement as well as additional support to the country's finance, operations, and administrative functions. This position is based in Abuja, Nigeria, and reports to the Country Finance Manager.
Key Performance Areas:
1. Purchasing and Business Central processing

• Enter all invoices into the accounting system and allocate them against purchase orders
• Coordinate and manage the process to setup new suppliers in the accounting system and deal with supplier queries regarding payments
• Maintain and update supplier information and do relevant background checks and terrorist/ debarment checks
• Ensure that direct debits payment is checked to supporting documentation and correctly recorded in the accounting system
• To ensure monthly payment reports are produced for the cash flow analysis
• Maintain an updated list of preferred vendors for the office
• Manage procurement and purchase requisition process in Business Central

2. Managing staff and vendor accounts

• Process travel requisitions and related staff advances
• Enter staff expenses into the accounting system (reimbursements and /or advance liquidations)
• Timely payments to suppliers, payments done within 30 days of receipt of invoice
• Run the creditor report at month-end

3. Treasury and bank

• Prepare monthly bank reconciliations for the main operating account for submission to the Head Office Finance team
• Manage the petty cash process and balance petty cash monthly
• Prepare monthly reconciliations of payables, payroll, accruals and prepayment control accounts
• Ensure that internal bank transfers are correctly managed
• Follow up on reconciling items above and pass correcting entries where necessary
• Processing of the cashbook monthly.

4. Month-end and year–end close activities, budgeting & reporting

• Support the Finance Officer in closing the month-end in time and conduct relevant reconciliations
• Support the Finance Manager in putting together budget inputs by liaising with various stakeholders.
• Analyze monthly actuals vs budget reports and provide reasons to the variances.

5. Travel and asset management

• Manage travel and logistics support to the project team. Make hotel, transport, airline, and other bookings for domestic travel and provide support to m2m Travel Coordinator in arranging international travel
• Ensure compliance with m2m policies and procedures
• Maintain the project inventory register
• Ensure timely submission of all statutory deductions for Nigeria.
• Provide logistics support to the program staff on trainings/workshops
• Manage the filing system for all financial and administrative documentation
• Support with the retrieval of financial data during audits

Job Requirements

Qualifications and Experience:

• Professional qualification in accounting, business, or similar field; Bachelor’s degree preferred
• Three years’ experience in similar roles
• Experience working on NGO projects preferred
• Experience in supporting the development of budgets, financial forecasts, expenditure reports, and other financial reports advantageous

Competencies:

• Excellent organizational skills and attention to detail, structured and process-driven
• Excellent communication and interpersonal skills
• Ability to work independently and manage multiple competing priorities
• Sound critical thinking and problem solving skills
• Demonstrated experience using MS Office suite (Excel, Word, Power Point, Outlook)

mothers2mothers is an equal opportunity employer. We particularly encourage applications from people living with HIV and AIDS (PLWHA), people with disabilities, women and previously disadvantaged people. Competitive salary packages will be negotiable in accordance with m2m’s remuneration policies.