Personal Assistant to the Managing Director (MD)

Domeo Resources International (DRI) is a prolific organisation which proffers HR and Management Consultancy solutions premised on excellence and innovation. DRI analyses various organisational problems, develops improvement plans, deploys those plans and monitors the plans to ensure improved organisational performance.

We are recruiting to fill the position below:

Job Position: Personal Assistant to the Managing Director (MD)
Job Location: Port Harcourt, Rivers
Reports To: Managing Director (MD)

Main Function

• The Personal Assistant (PA) to the MD will provide high-level executive support, enabling the MD to focus on strategic initiatives and business development.
• The ideal candidate is highly organised, resourceful, and adaptable, with excellent interpersonal and communication skills.
• The PA will act as a trusted liaison between the MD, internal stakeholders, and external partners while managing various administrative, operational, and strategic responsibilities.

Role Responsibilities
Administrative Support:

• Manage the MD’s calendar, appointments, and meetings, ensuring effective time management and prioritisation.
• Handle all correspondence, including emails, phone calls, and messages, and respond on behalf of the MD when necessary.
• Organise travel arrangements, including itineraries, flight bookings, and accommodations.

Meeting Preparation & Coordination:

• Prepare briefing materials, presentations, reports, and agendas for meetings and events.
• Attend meetings with or on behalf of the MD, taking detailed notes and following up on action points.
• Coordinate and manage logistics for internal and external meetings.

Project & Task Management:

• Assist with the coordination of key projects and initiatives across the company’s investment portfolio.
• Monitor deadlines, deliverables, and project timelines to ensure the MD stays informed and on schedule.

Stakeholder Liaison:

• Serve as the primary point of contact between the MD and stakeholders, including board members, business partners, government officials, and senior leadership.
• Facilitate the flow of information and ensure effective communication across departments.

Research & Reporting:

• Conduct research and compile information on investment opportunities, industry trends, and other topics as requested by the MD.
• Draft reports, memos, and other business documents.

Event Coordination:

• Plan and coordinate corporate events, conferences, and social functions attended by the MD.

Experience / Qualification

• A bachelor’s degree in Business Administration, Management, Communications, or a related field (A bachelor’s degree in Law is preferred).
• At least 5 years of experience in a similar role providing executive support to C-suite executives or senior management, preferably in an investment, corporate, or high-growth environment.
• Experience working with high-level stakeholders, including government officials, investors, and corporate executives, is a plus.

Competencies / Skills:

• Excellent organizational and time management skills, with the ability to handle multiple priorities.
• Strong communication skills, both verbal and written.
• High level of professionalism and interpersonal skills, with the ability to build relationships across a diverse range of stakeholders.
• Proficiency in office tools such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Discretion and the ability to maintain confidentiality at all times.
• Problem-solving mindset and the ability to work independently with minimal supervision.

Behavioural Qualities / Other Competencies:

• Adaptability: Ability to thrive in a dynamic, fast-paced environment with constantly evolving priorities.
• Detail-Oriented: Strong attention to detail, ensuring accuracy in all tasks and responsibilities.
• Proactive: A self-starter who can anticipate the needs of the MD and take initiative to solve problems before they arise.
• Relationship-Building: Ability to work effectively with both internal teams and external partners to foster collaboration and support the company’s goals.

Method of Application
Interested and qualified candidates should forward their CVs and cover letters to: recruitment@domeoresources.org using "Personal Assistant" as the subject of the mail.

Note: Only shortlisted candidates will be contacted.