Office/Administrative Assistant

AJ Skylar Ltd

Admin & Office

Responsibilities:

Administrative Support

• Manage incoming and outgoing correspondence (emails, phone calls, letters).
• Maintain filing systems, records, and databases (digital and physical).
• Prepare and edit documents, reports, and presentations.
• Schedule meetings, appointments, and manage calendars.
Handle travel arrangements, bookings, and itineraries for staff if required.

Office Management

• Ensure office supplies are stocked and reorder when necessary.
• Maintain a clean and organized office environment.
• Liaise with vendors, service providers, and landlords for office needs.
Assist with basic bookkeeping tasks (invoices, petty cash, expense tracking).

Team & Staff Support

• Provide clerical and administrative support to HR (employee records, leave tracking).
• Assist in onboarding new employees with required documentation.
Support managers and staff in day-to-day operations.

Client & Visitor Relations

• Greet and assist visitors, ensuring a professional office image.
• Handle client inquiries and direct them to the right department.
Maintain excellent customer service in person, on the phone, and via email

Requirements:

• OND/HND/Bachelor’s degree in Business Administration or related field (preferred).
• Proven experience as an office assistant, administrative assistant, or similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills (written and verbal).
• Ability to handle sensitive information with confidentiality.
• Attention to detail and problem-solving skills.