Office Assistant

Jobberman (Third Party Recruitment)

Admin & Office

Responsibilities:

• Performs general administrative tasks, viz, leave and attendance recording, arrangements for meetings and other events, and reservations.
• Preparing and processing administrative requests/documents, viz requisitions, purchase orders, travel requests, expenditure authorisations, visa applications.
• Answer and direct phone calls
• Organise and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system (both paper and electronic) and databases for the work unit
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Maintain stock and keep accurate records
Assists in the verification of receipt and accuracy of requisite documents, approvals, and signatures to ensure compliance across the board.

Requirements:

• 3-4 years of proven experience as an Administrative Assistant, virtual assistant or Office Admin Assistant
• HND/B.Sc in a related field.
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritise work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organisational skills with the ability to multitask