Duob Recruitment, a recruitment firm, is recruiting suitably qualified candidates to fill the position below:
Job Position: Executive Assistant to the CEO & Business Director
Job Location: Abuja (FCT)
Employment Type: Full-time
Role Overview
- We areseeking a highly skilled Executive Assistant to provide strategic and operational support to the CEO and Business Director.
- This role goes beyond traditional administrative duties—acting as a trusted partner who ensures the smooth execution of priorities, effective stakeholder engagement, and alignment of internal operations with leadership’s vision.
- The ideal candidate is proactive, detail-oriented, and thrives in fast-paced environments while maintaining confidentiality and professionalism.
Key Responsibilities
Executive Support:
- Manage and optimize the CEO’s and Business Director’s calendars, travel, meetings, and correspondence.
- Prioritize and filter communication to ensure leadership’s time is spent on high-value activities.
- Handle confidential information with discretion and professionalism.
Project & Operational Coordination:
- Track and follow up on action items across departments to ensure execution of leadership priorities.
- Support preparation and coordination of internal strategy sessions, performance reviews, and cross-functional projects.
- Assist in aligning internal operations with the company’s strategic direction.
Stakeholder & Relationship Management:
- Serve as a liaison between leadership and external stakeholders including investors, partners, donors, and government officials.
- Draft and review correspondence, proposals, and reports to ensure clarity and professionalism.
Research & Strategic Briefings:
- Conduct research and prepare briefing materials, talking points, and presentations for meetings and external engagements.
- Ensure the CEO and Business Director are fully prepared for all internal and external commitments.
Execution & Accountability:
- Anticipate needs and proactively resolve issues before they escalate.
- Monitor deadlines, decisions, and follow-ups, ensuring momentum is maintained across initiatives.
- Provide clear reporting and updates to keep leadership informed.
Ideal Candidate Profile
- 4–7 years of proven experience as an Executive Assistant, Chief of Staff, or in a senior operations role (experience in high-growth or international organizations is an advantage).
- Excellent organizational, communication, and writing skills.
- High emotional intelligence and the ability to build trust across diverse stakeholders.
- Strong judgment, discretion, and ability to handle sensitive matters.
- Comfortable managing multiple priorities in a fast-paced environment.
- Tech-savvy and resourceful, with proficiency in Microsoft Office, Google Workspace, and virtual collaboration tools.
- Entrepreneurial mindset with a proactive, solution-oriented approach.
What Success Looks Like:
- The CEO and Business Director operate with maximum efficiency and minimal blockers.
- Internal projects and communications are well-coordinated and executed on time.
- Stakeholder engagements are timely, strategic, and professional.
- Leadership decisions are supported with well-prepared briefs and follow-through.
- Critical issues are identified early and managed effectively.
Salary
N400,000 per month.
Method of Application
Interested and qualified candidates should send their CV to: jobs@duobrecruitment.com using the Job Position as the subject of the mail.