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Office Assistant
Apothems Nigeria Limited
Admin & Office
Lagos Full Time
Recruitment NGN 150,000 - 250,000
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Job Summary
An Office Assistant plays a supportive role in keeping daily office operations organised, smooth, and efficient. In essence, an Office Assistant ensures that the office runs efficiently by handling administrative, clerical, and organisational tasks, allowing other employees to focus on their specialised roles.
- Minimum Qualification : OND
- Experience Level : Entry level
- Experience Length : No Experience/Less than 1 year
Job Description/Requirements
Responsibilities:
Clerical and Administrative Support:
- Answering phone calls, emails, and handling correspondence.
- Maintaining and organising files, records, and documents.
- Scheduling meetings, appointments, and managing calendars. Assisting in preparing reports, memos, and presentations.
Reception and Front Desk Duties:
- Welcoming and directing visitors or clients.
- Managing inquiries and providing basic information. Receiving and distributing incoming mail and packages.
Office Organisation:
- Maintaining office supplies inventory and placing orders when necessary.
- Ensuring office equipment (printers, copiers, etc.) is functioning properly. Keeping the work environment tidy and well-organised.
Data Entry and Record-Keeping:
- Entering, updating, and managing data in spreadsheets, databases, or HR systems. Maintaining accurate employee or client records.
Support to Staff and Management:
- Assisting managers and other staff with administrative tasks.
- Coordinating travel arrangements, accommodations, and itineraries. Helping with onboarding new employees by preparing documents and resources.
Basic Financial/Bookkeeping Tasks:
- Assisting with invoice preparation and expense reports. Recording petty cash transactions.
Communication and Coordination:
- Liaising between departments to ensure smooth workflow. Following up on tasks, projects, or pending requests.
Requirements:
- 0-1 year experience
- Minimum of OND
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