Facility/Administrative Officer - Sango Ota

MAX

• Plan and coordinate installations and refurbishments e.g. heat, electricity, water, etc
• Coordinate maintenance of all appliances
• Manage the upkeep of equipment and supplies to meet health, safety, government and environmental standards
• Procurement of office items especially admin and cleaning tools at best prices
• Ensure the safety and security of facility before closing for the day
• Ensure the office is opened early in the morning and all facilities are operating as expected
• Inspect the buildings' structures to determine the need for repairs or renovation
• Control activities like parking space allocation, waste disposal and building security
• Allocate office space according to needs
• Maintain the office and ensure that the office is clean at all times
• Organization of company facilities and errands
• Supervise cleaning activities
• Ensure that security men are at all times functioning at their duty posts
• Supervise all facilities staff (custodians, cleaners, security, groundskeepers, technicians, etc.) and external contractors
• Advising business on increasing energy efficiency and cost-effectiveness
• Draft reports and making written recommendations
• Planning and forecasting future needs or repairs
• Agree and oversee contracts with providers of service(s)
• Review utilities consumption and strive to minimize costs
• Keep financial and non-financial records
• Create and manage a facility budget (including costs for repairs and procurement)
• Ordering of office supplies
• Handle insurance plans and service contracts
Procurement of office items especially admin and cleaning tools at best prices

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Requirements

• A degree in related fields, minimum of a HND
• Proven experience working in a similar role and knowledge in administrative or operational role
• Demonstrated high computer literacy: particularly with programs in Microsoft Office
• 4 years and above work experience
• Ability to develop and maintain good working relationships
• Ability to manage complex workload
• Technical knowledge of building services
• Problem Solving, Multi-tasking skills
• Reasonable degree of Computer literacy
• Detail oriented and organized
• Team work
• An ability to prioritize, plan and organize work in a busy environment
• Commercial awareness
• Record/book keeping skills
Interpersonal and communication (verbal and written) skills

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Benefits

• Competitive pay & benefits
• Premium Health insurance cover
Consistent Learning and Development

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