Executive Secretary

Spectrum Books Limited

Admin & Office

• Complete a broad variety of administrative tasks.
• Managing an extremely active calendar of appointments, planning, coordinating, and ensuring the schedule is followed and respected.
• Composing and preparing correspondence, monitoring and responding to emails.
• Set up meeting files, scheduling and calendaring meetings, setting meeting agendas, setting location, time, and appropriate duration.
• Prepare travel arrangements, expense reports, and all items needed to ensure successful focus on external relations and organizational growth.
• Research, prioritize, and follow up on incoming issues and concerns.
• Provide a bridge for clear communication and maintain credibility, trust, and support.
• Work closely and effectively with the line manager to keep him well informed of upcoming commitments and responsibilities, and follow up appropriately.
• Filter general information, queries, phone calls, and invitations by redirecting or taking forward such contact as appropriate.
Occasional travelling to take notes or dictation at meetings or to provide general assistance during business trips.

Requirements:

• BSc./HND in Business Administration, Social Science and other related courses.
• 5+ year experience in managing C-suite Executives.
• Exceptional communication skills- verbal and written.
• Project Management Skills.