Job Summary:
We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative support to senior executives. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of executive-level tasks while maintaining discretion and professionalism.
Key Responsibilities:
- Manage the executive’s calendar, including scheduling meetings, appointments, travel, and conference calls.
- Prepare, edit, and format correspondence, reports, presentations, and other documents.
- Handle confidential information with a high level of integrity and discretion.
- Attend meetings, take minutes, and follow up on action items as required.
- Coordinate travel arrangements (flights, hotels, visas, itineraries).
- Screen and direct phone calls, emails, and inquiries to appropriate departments or individuals.
- Liaise with internal staff, clients, vendors, and external partners on behalf of the executive.
- Organize and maintain filing systems, both physical and digital.
- Track expenses and assist with budget monitoring and reporting.
- Assist in project coordination and execution as directed by the executive.
Requirements:Education & Experience:
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- Minimum of 3–5 years of experience in a similar executive support role.
- Previous experience supporting C-suite executives is highly desirable.
Skills & Competencies:
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to work independently and handle multiple priorities.
- High level of professionalism and confidentiality.
- Strong problem-solving and decision-making skills.
Preferred Qualities:
- Familiarity with office management tools (e.g., Google Workspace, Trello, Zoom).
- Ability to anticipate needs and proactively offer solutions.
- Flexibility to work outside of regular hours when required.
Job Type: Full-time
Report job
