Executive Assistant

TON Corporate Services

Marketing & Communications

The Executive Assistant will complete a broad variety of administrative tasks that facilitate the Campus Pastor’s ability to effectively lead the church, including assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings; and managing schedules, travel, and communications.

Key Responsibilities:

• Manage the Campus Pastor’s calendar.
• Provide administrative support (correspondence, reports, files).
• Coordinate and organize daily office activities and workflow.
• Support in committee work, worship material preparation, and event logistics.
• Arrange hospitality, meals, accommodations, and logistics for meetings/events.
• Maintain schedules, travel plans, and related arrangements.
• Attend meetings and take minutes as required.
• Monitor and reconcile expenses related to the Pastor’s budget.
• Ensure transactions comply with policies and reconcile statements.
• Follow up on tasks and review for completeness.
• Write and proofread correspondence.
• Network across the organization.
• Maintain project plans and budgets.
• Assist with assessments, proposals, and reports.
• Collate and submit reports.
• Maintain filing and retrieval systems.
• Oversee office supplies and office management.
• Supervise the Secretary and ensure guest management.
Perform other duties as assigned.

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Requirements

• Bachelor’s degree (additional qualifications an advantage).
• Minimum of 7 years of administrative support experience.
• Strong organizational and interpersonal skills.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Strong attention to detail, adaptability, and creativity.
• Ability to maintain confidentiality and high ethical standards.
• Excellent communication skills.
A clear testimony of faith and alignment with Christian beliefs.

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