Executive Assistant

Carrillion Construction

Admin & Office

Company Description

Carrillion Construction, located in Lekki, Lagos, has been an industry leader in architectural and construction services for over 20 years. We specialize in building and designing residential houses, hotels, banks, and more. Voted best builder in Lekki in the 2019 design and build competition, our commitment is to delivering outstanding designs and high-quality construction by following due processes. Our reputation for excellence is reflected in every project we undertake.

Role Description

This is a full-time on-site role located in Lagos for an Executive Assistant/Junior Legal Practitioner. The individual will be responsible for providing executive administrative support, managing expense reports, and assisting with legal documentation and processes. Day-to-day tasks include coordinating schedules, handling communication, organizing meetings, and ensuring smooth administrative operations. Additionally, the role involves supporting executive decisions through effective communication and organizational skills.

Executive Assistant Responsibilities:

Ø Oversee executives’ calendars, coordinating meetings, appointments, and logistical travel arrangements.

Ø Prepare and curate meeting materials, including comprehensive agendas and presentation documents.

Ø Serve as the liaison between executives and both internal and external stakeholders, ensuring effective communication.

Ø Manage all correspondence on behalf of executives, prioritizing timely and accurate responses.

Ø Organize and maintain both electronic and physical filing systems, facilitating quick document retrieval.

Ø Support project management efforts to ensure compliance with timelines and deliverables.

Ø Assist in drafting and reviewing legal documents, contracts, and agreements with attention to detail.

Ø Maintain comprehensive records of legal documents and filings under regulatory standards.

Ø Participate in legal meetings, documenting minutes and synthesizing key discussions and action items.

Ø Provide assistance in claim management processes and support dispute resolution efforts.

Ø Facilitate executive approval of design proposals from town planners.

Ø Draft contractual deeds for client agreements and ensure accurate documentation of agreements between parties.

Qualifications:

Ø A minimum of a 1st Class/Distinction Bachelor’s degree in a related discipline.

Ø Prior experience as an executive assistant within a construction and real estate company

Ø In-depth knowledge of construction industry standards, practices

Ø Advanced proficiency in Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook).

Ø Exceptional written and verbal communication capabilities with a focus on clarity and professionalism.

Ø Strong organizational competencies complemented by meticulous attention to detail.

Ø Proven ability to uphold confidentiality and demonstrate sound judgment in sensitive situations.

Ø Demonstrated a proactive approach with effective problem-solving skills.

Ø Proficiency in managing Expense Reports and providing Executive Support

Ø Strong Communication skills

Ø Excellent organizational and multitasking abilities

Ø Driving experience is an advantage

Ø Most be very much intelligent

Location: Lekki

Candidate who stays within the job location is advisable to apply

Salary: 200K-250k net plus HMO

Application Process : Interested candidates should submit their resume and a cover letter outlining their qualifications and experience to [email protected], copy [email protected]

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