We are a growing UK-based limited company specialising in cleaning and facilities services. As we expand our operations and bidding activity into public and private sector contracts, we’re looking for a proactive and detail-oriented Contracts Research & Administrative Assistant to support our directors in identifying and applying for contract opportunities across the UK.
You will be responsible for identifying relevant contract opportunities (starting with cleaning contracts) and supporting the completion of required documentation for bid submissions. Working closely with the company directors, you'll help manage all administrative elements of the tendering process.
Key Responsibilities:
1. Market & Opportunity Research
Daily monitoring of UK procurement portals (e.g., Contracts Finder, Find a Tender, Public Contracts Scotland, etc.) for relevant cleaning, facilities management, and other service-based contracts.
Research and track upcoming and pipeline opportunities across sectors.
Maintain a database of active, upcoming, and closed opportunities.
2. Tender Administration
Complete standard forms and documentation for contract submissions (e.g., PQQs, SQs, compliance checklists).
Collate supporting documents (insurance certificates, policies, accounts, etc.).
Use previous tenders and supplied company templates to respond to typical questions (e.g., company capability, staffing, and health and safety).
Liaise with directors to complete complex questions or pricing information.
3. Bid Support
Ensure all submission documents meet formatting, word count, and compliance requirements.
Track submission deadlines and coordinate timely uploads.
Maintain a filing system of submitted bids and feedback for future reference.
4. General Administration
Support ad-hoc administrative tasks as required by the directors.
Maintain organised digital records and trackers.
Person Specification:
Essential:
Strong administrative and organisational skills.
Experience using Excel, Word, and online forms/portals.
Excellent written English and attention to detail.
Able to work independently and manage deadlines.
Proactive and resourceful in researching online.
You must have atleast 5 years post NYSC experience.
Desirable:
Experience with public procurement or tendering processes.
Familiarity with UK government procurement platforms.
Knowledge of the cleaning, FM, or service industries.
Previous bid writing or submission support experience.
Qualification in Quantity Surveying (QS) will be an added advantage
What We Offer:
Flexible hours.
The chance to be part of a growing SME and shape internal processes.
Training and mentoring provided by experienced directors.
Opportunity to progress into a full-time bid coordination or
Job Type: Full-time
Pay: ₦350,000.00 - ₦400,000.00 per year
