Virtual Assistant – Zicstack Innovations
Remote | Full-Time | Monthly Stipend (Based on experience)
About Zicstack Innovations
Zicstack Innovations is a tech-forward startup dedicated to building strategy driven web solutions. From responsive websites to digital products, we empower brands with tools that drive growth and efficiency. We value clarity, speed, and structure in all we do and we’re looking for a reliable Virtual Assistant to support our operations behind the scenes.
Role Summary
We're hiring a Virtual Assistant to support our executive team and help keep daily operations organized and efficient. The ideal candidate is proactive, tech-savvy, an excellent communicator, and comfortable working in a fast-paced startup environment. You’ll play a vital role in streamlining communication, scheduling, research, documentation, and internal processes.
Key Responsibilities
-Manage executive calendars, schedule meetings, and coordinate team availability
-Draft and organize internal/external communications (emails, memos, updates)
-Create and maintain documentation using Google Workspace tools
-Assist with onboarding of interns and new team members (checklists, form creation, follow-up)
-Conduct basic research to support ongoing projects and decision-making
-Track tasks, deadlines, and follow-ups using project management tools (e.g., Trello, Notion)
-Assist with client coordination, meeting summaries, and status updates
-Support web content updates or small website tasks (training provided if needed)
-Handle any ad-hoc administrative tasks that arise from day-to-day operations
Ideal Candidate
-1+ years of administrative or virtual assistant experience (preferred, not required)
-Strong written and verbal communication skills
-Highly organized, detail-oriented, and able to prioritize tasks effectively
-Familiar with Google Workspace (Docs, Sheets, Drive), Slack, Zoom, and Notion
-Tech-savvy and open to learning new tools or platforms
-Reliable, self-motivated, and able to work independently in a remote setting
-Interest or background in tech/startup culture is a plus
What You’ll Gain
-Experience in a fast-growing tech environment
-Exposure to executive-level operations and decision-making
-Flexible work structure with potential for growth into more specialized roles
-Opportunity to work with a dynamic and collaborative team
Job Type: Full-time
Expected Start Date: 28/07/2025