JOB TITLE: OFFICE ADMINISTRATOR
JOB TYPE: FULL TIME
LOCATION: IKEJA
SALARY: OPEN
About us:
Our client is a UK-based organization that empowers African youth—especially women—through creative pageants, skill-building workshops, cultural events, and community outreach both in the UK and across Africa seeks an office administrator to helps keep the office running smoothly by handling day-to-day administrative tasks. The ideal candidate will support the entire team and ensures that operations stay organized and efficient
KEY RESPONSIBILITIES
1. Managing Communication:
Respond promptly to phone calls, emails, and digital messages; relay messages and ensure effective online correspondence.
2. Calendar & Appointment Management:
Maintain shared digital calendars, schedule virtual meetings, and coordinate online appointments for team members.
3. Document Preparation & Report Compilation:
Draft, format, and organize digital reports, presentations, and correspondence using cloud-based tools.
4. Electronic Filing & Record Management:
Maintain organized digital filing systems; archive and retrieve electronic documents as needed.
5. Virtual Meeting Coordination:
Plan, schedule, and provide administrative support for virtual meetings, including sending invites, preparing agendas, and taking minutes.
6. Database Administration:
Manage and update digital databases, ensuring accuracy and secure data handling in line with data protection standards.
7. Task & Workflow Prioritization:
Efficiently manage daily administrative tasks, prioritizing based on urgency and organizational needs.
8. Stakeholder Engagement:
Serve as a liaison with external partners, collaborators, and clients via virtual platforms.
9. Outreach Coordination:
Assist in organizing and executing campaigns, newsletters, and other digital publicity activities as well as handling out letters/proposals.
10. Invoice & Expense Tracking:
Monitor and process online invoices, bills, and expense reports using accounting or finance software.
11. Supply Management:
Track and coordinate orders for digital tools, subscriptions, and necessary remote office resources.
Job Type: Full-time
Pay: ₦350,000.00 - ₦500,000.00 per month