JOB DESCRIPTION
Position Title: HR Coordinator
Reports to: Director of Human Resources and Administration
OVERVIEW:
POSITION SUMMARY:
The HR Coordinator is responsible for facilitating the complete onboarding process for newly hired personnel within a regional Security Guard and Patrol Services provider. This role ensures a smooth transition for new hires from offer acceptance through their first day on post by coordinating pre-employment screening, credentialing, training schedules, and benefits enrollment. The ideal candidate will possess exceptional organizational skills, attention to detail, and a deep understanding of (or willingness to learn) compliance requirements related to the security industry
PRINCIPAL DUTIES AND ACCOUNTABILITIES:
New Hire Processing:
Coordinate the onboarding workflow including job offer letters, background checks, drug screenings, licensing documentation, I-9 verification, and employment eligibility checks in accordance with federal and state laws.
Orientation Coordination:
Facilitate new hire orientation sessions, providing an overview of company policies, procedures, safety protocols, benefits, and expectations for performance and conduct.
Licensing and Credentialing:
Collect and track all required credentials (e.g., state guard licenses, firearms permits, FA/CPR certifications, etc.) and ensure compliance with client and regulatory standards prior to assignment.
HRIS and Record Maintenance:
Enter and maintain accurate employee records within the Human Resources Information System (HRIS) ensuring timely updates and document uploads.
Scheduling & Transition Support:
Coordinate with the Operations and Training departments to schedule post assignments, training sessions, and uniform issuance. Ensure new hires are fully prepared for deployment.
Compliance & Policy Communication:
Educate new employees on company policies including confidentiality, use of force, attendance, workplace conduct, and disciplinary procedures.
Continuous Improvement:
Gather feedback from new hires and stakeholders to continuously enhance the onboarding experience, reduce turnover, and increase early-stage employee engagement.
PROPOSED WORK SCHEDULE:
Days: Monday – Friday (Virtual / Remote Position)
Schedule: 1:00pm to 10:00pm (Nigerian Time Zone)
(1-hour unpaid lunch break)
8:00am to 5:00pm (U.S. Based, Eastern Standard Time)
Hours: 40 hours per week minimum
MINIMUM QUALIFICATIONS:
- Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
- 3+ years of experience in onboarding, HR coordination, or administrative support (security industry experience strongly preferred).
- Ability to learn guard licensing requirements and state-specific compliance mandates.
- Proficiency in Microsoft Office Suite and experience with HRIS platforms (e.g., ADP, Paycom, WinTeam).
- Strong verbal and written communication and interpersonal skills
- Detail-oriented, organized, and able to manage multiple tasks and deadlines.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Note: Strong consideration for candidates with experience supporting a U.S. based corporation.
Compensation / Benefits
We offer a competitive compensation package including salary, training and opportunities for advancement. We are proud to be an Equal Opportunity Employer
Compensation / Benefits
- Base Compensation: ₦375,000 per month including all mandatory employee benefits
Job Type: Full-time
Pay: ₦375,000.00 per month