Administrative Manager

Talentsquare

Admin & Office

ABOUT THE CLIENT

Our client is a fast-growing children’s fashion brand dedicated to creating stylish, functional, and comfortable clothing for kids. With a strong retail footprint and expanding manufacturing capacity, the brand is on a mission to deliver high-quality apparel that supports children’s active lifestyles. They are now seeking a dynamic and strategic Administrative Manager to ensure smooth day-to-day operations across their retail and production channels.

This role is central to the business’s growth, offering the opportunity to shape operational processes, manage cross-functional teams, and contribute directly to company efficiency and performance.

JOB SUMMARY

The Administrative Manager is responsible for overseeing the seamless functioning of all operational, logistical, and administrative activities across retail stores and manufacturing facilities. From inventory management to vendor coordination and facility oversight, the role is ideal for a proactive, data-driven professional who thrives in fast-paced environments and enjoys building systems that scale.

KEY RESPONSIBILITIES

• Strategic Planning & Forecasting: Develop and implement systems for inventory forecasting, resource planning, and operations management.
  
  

• Facilities Oversight: Manage the upkeep, functionality, safety, and compliance of all retail and manufacturing locations, including lease agreements and infrastructure needs.
  
  

• Vendor & Procurement Management: Build and maintain relationships with suppliers, negotiate favorable terms, and ensure timely procurement of goods and services.
  
  

• Logistics & Fleet Management: Coordinate transportation schedules and optimize delivery timelines and routes for efficiency and cost-effectiveness.
  
  

• Data & Performance Analytics: Analyze operational data to identify trends, inefficiencies, and areas for improvement. Provide regular reports to leadership.
  
  

• Team Leadership: Supervise and mentor the administrative team, promoting a culture of accountability, collaboration, and continuous improvement.
  
  

• Compliance & Process Improvement: Ensure operational compliance with all legal, safety, and industry regulations. Continuously refine processes to enhance productivity.
  
  

  
  
  
  

Requirements

WHAT TO HAVE

• Bachelor’s degree in Business Administration, Operations Management, or related field.
  
  

• 4–5 years of proven experience in administrative or operations management; retail or manufacturing industry experience is a strong plus.
  
  

• Strong skills in inventory control, vendor negotiation, strategic planning, and logistics coordination.
  
  

• Proficiency in Microsoft Office Suite and Google Workspace (Excel/Sheets proficiency is a must).
  
  

• Highly organized with strong problem-solving abilities and attention to detail.
  
  

• Excellent interpersonal and leadership skills; capable of managing diverse teams and external partners.
  
  

• A proactive mindset with the ability to work under pressure and prioritize effectively.
  
  

• A genuine passion for contributing to a mission-driven brand that positively impacts children’s lives.
  
  

  
  
  
  

Benefits

• Financial Incentives: Competitive salaries, performance-based bonuses, referral bonuses for new customers and employees.
  
  

• Work-Life Balance & Flexibility: Generous paid time off, paid parental leave, flexible work arrangements where possible.
  
  

• Professional Development & Growth: Monthly workshops on the latest fashion trends, quarterly leadership development sessions, opportunities to attend industry conferences, clear career progression plans with defined promotion pathways.
  
  

• Health & Wellness Benefits: Health insurance coverage, mental health support programs, employee wellness initiatives.
  
  

• Employee Engagement & Culture: Fun workplace environment with seasonal team events and celebrations, annual company retreats or team-building outings, employee recognition programs with awards for outstanding contributions, opportunities to participate in community and charity events related to children's welfare.
  
  

• Exclusive Perks for Parents & Kids: Priority access to limited edition products for employees, bring-your-child-to-work days, discounts on children's products.
  
  

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