Supply Chain Officer - Nigeria

Info

Introduction

Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 9,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profitmaking, politically independent, non-governmental and non- denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC) has had an operational presence in Nigeria since 2015 and has experience working in 33 Local Government Areas (LGAs) across the BAY states and Northwest Nigeria (Sokoto, Zamfara and Katsina). DRC provides life-saving assistance and protection to vulnerable, conflict-affected populations including IDPs, returnees, and host communities in the sectors of armed violence reduction, livelihoods, nutrition and food security, protection, shelter, and non-food items (NFI) and water, sanitation, and hygiene (WASH).

The operational contexts in northeastern and northwestern Nigeria remain challenging, as the ongoing conflict impedes conflict-affected communities’ access to what limited basic services are available, as well as DRC and other humanitarians’ access to persons of concern.

Purpose

Provide support to the program by undertaking technical and practical operational tasks to ensure smooth, safe, and efficient operation of supply chain activities in accordance with the Operations Handbook and Program Manual with adherence to the donor guidelines.

Duties and Responsibilities:

Under the supervision of the Supply Chain Team Leader, the holder of this position shall perform the following duties:

Responsibilities:

Procurement & Compliance

• Ensure timely, transparent, and cost-effective procurement of goods and services in accordance with DRC policies.
• Manage local purchase orders (LPOs), quotations, bid analysis, and supplier contracts.
• Ensure all procurement transactions are properly recorded in DRC Dynamics (DYN) and procurement trackers.
• Conduct market assessments to update supplier databases and ensure competitive pricing.
• Follow up with vendors on deliveries, quality issues, and contract performance.
• Coordinate framework agreements and high-value procurements in collaboration with the Supply Chain Team Leader.
• Ensure that procurement documents are complete, well-filed, and audit-ready.

Fleet & Transport Management

• Oversee DRC's fleet system to ensure operational efficiency and compliance with the DRC Fleet Operational Handbook.
• Manage vehicle requests and driver assignments for both DRC-owned and rented vehicles.
• Ensure vehicle registration, maintenance, fuel tracking and safety compliance.
• Track dispatched vehicles and provude updates to the Safety and Security team on potential risks.
• Ensure that owned and rented vehicles are in safe working conditions as per DRC checklists.
• Follow up on fuel consumption, repairs, and cost tracking for vehicles and generators.
• Maintain contracts for rental vehilces and ensure proper documentation. Provide training to drivers on safety protocols and fleet policies.
• Coordinate safe flight and helicopter bookings when required.

Asset & Equipment Management

• Ensure all assets (including IT equipment, vehicles, and generators) are registered, tagged, tracked, and regularly maintained.
• Maintain an updated asset register in DRC Dynamics (DYN) and track movement of assets across locations.
• Conduct periodic physical verification of assets and ensure compliance with DRC's Asset Management Handbook.
• Manage asset disposal process as per donor and DRC guidelines.
• Coordinate repairs and replacements of damaged or lost assets.

Warehouse & Inventory Management

• Ensure proper storage, handling, and documentation of goods in accordance with DRC's Warehouse Management Handbook.
• Maintain accurate stock records and ensure all warehouse transactions are properly documented.
• Ensure that stock movements (receipts, distributions, dispatches) are recorded in DRC Dynamics.
• Conduct regular stock counts and warehouse inspections to ensure compliance with safety and inventory standards.
• Work with program teams to ensure timely dispatch of items to field locations.

Facilities & Officer Support

• Manage office and guest house maintenance requests, ensuring timely repairs and upkeep.
• Track all facility-related expenses and advise management on cost-effective solutions.
• Ensure cleaning and security services are properly managed and contracts are in place.

Capacity Building and Training

• In coordination with the Supply Chain Team Leader, organize training for drivers, procurement staff, and warehouse teams.
• Provide guidance to program staff on procurement, fleet, and asset management policies.
• Ensure continuous improvement of supply chain processes through staff mentorship and best practices.

Qualifications

• Bachelor's degree in Logistics, Administration, Business, IT, Engineering, or other related field(s).
• Minimum 4-5 years of experience in supply chain management, procurement, or logistics (preferably in the humanitarian sector).
• Strong knowledge of procurement procedures, contract management, and market analysis.
• Experience with fleet and asset management, including vehicle tracking, fuel monitoring, and maintenance schedules.
• Knoweldge of warehouse management principles, including stock tracking and inventory control.
• Familiarity with Microsoft Dynamics (DYN) or similar ERP/procurement software is an advantage.
• Strong understanding of donor procurement regulations (e.g., ECHO, UNHCR, BHA, DANIDA, USAID).
• Excellent communicaiton and negotiation skills.
• Ability to work under pressure and manage multiple priorities.

Desirable:

• Flexible and willing to work in a remote setting when required and also willing to travel to different field locations.
• Experience with standard procurement procedures and documentation.
• Experience with construction and site project management.
• Experience working with electronic vehicle tracking platforms.
• Basic to intermediate experience with auto mechanics and electrical installations.
• Experience working with an (I)NGO.

General Regulations

• The employee shall follow DRC instructions on safety, confidentiality, and ethical guideliness, including the Code of Conduct and the Humanitarian Accountability Framework.
• Employees should not engage in any other paid activity during the DRC contract period without prior authorization.
• Employees should not engage in any acitivity that could hard the DRC or the implementation of any project during the DRC contract period.
• Employees should not give interviews to the media or publish project-related photos or other material withour prior authorization.
• Employees shall return all borrowed equiptment for the project to DRC after the end of the contract period or upon request.

Application Process

• A cover letter (1 page max) outlining motivation and suitability.

• An updated CV (max 4 pages).

Deadline: Applications will be reviewed on a rolling basis due to urgency; therefore, a candidate who closely meets the requirements may be selected before the above deadline. Any submission after 11th September 2025 will not be considered.

Note: Only short-listed applicants will be invited for written tests and oral interviews.

• For general information about the Danish Refugee Council, please consult: www.drc.dk

• DRC is committed to diversity, inclusion, and equal opportunity.