Overview
The person will be responsible with safeguarding the assets (financial and physical) of MSH and ultimately the donor against fraud, loss or misuse. The person will be responsible for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The person will become aware of, and adheres to, MSH’s procurement integrity standards in all activities.
Responsibilities
Review payment vouchers.
Ensuring properly code all transactions.
Exercising control and monitoring all expenses from the petty cash
Payment of expenses, including per diem and transport to participants during activities in the field.
Prepare and control advances.
Ensure balances of unused portions of advances are deposited into the MSH account.
Supervises deposit slips for cash to be deposited into the bank account.
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
Maintain accounting files.
Follow up on outstanding advances and assure timely reconciliation.
Control consumption of project (petrol, electricity, water, telephone, supplies etc.)
Participate in the improvement of the accounting system and the system of internal control.
Create all financial reports as requested by supervisor.
Capacity building of team members.
Preparation and filing of forms for payments of taxes and social security.
Ensure that payments are processed accurately, timely, and safely (to minimize MSH’s risk exposure).
Ensure that treasury practices in country minimize MSH’s cash exposure.
Ensure that entries are entered into financial system accurately and timely.
Ensure that month and year-end accounting activities are done accurately and in compliance with MSH policies and procedures.
Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
Systems are in place to ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
Monitor and ensure compliance
Other tasks as requested by supervisor.
The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.
QUALIFICATIONS
Qualifications
Master’s degree in accounting/finance is required. Alternatively, University Degree in Accounting/finance with 7+ years post degree experience or equivalent.
3 years of managerial experience.
Knowledge and experience of handling donor funded projects. Including knowledge of donor rules and regulations.
Understanding of key aspects of accounting.
Ability to use basic accounting software (i.e. QuickBooks).
Written and verbal proficiency in English including business terminology.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software.
Strong written and oral presentation skills in English
A creative and proactive approach to all areas of work with a ‘can do’ attitude, in line with the MSH’s values
Strong team working orientation with a flexible and adaptable approach to work demands across the whole organization
Commitment to accuracy and attention to detail
Collaboration Skills
Performing financial management of the project.
Timely transactions recording, reviewing, vouchers file management and preparing necessary reports.
Demonstrate good judgment and sound financial "common sense"
Ability to create and monitor budgets. Understanding of Cash Control, Asset Management and Bank Reconciliations.
Understanding of principals of adequate documentation and of audit, and performance necessary to ensure audit compliance.
Good ethical conduct.
Ability to manage teams
Monitoring/assessing performance to make improvements or take corrective action
Good communication and interpersonal skills
Commitment to accuracy and attention to detail
Excellent interpersonal skills and ability to relate to people at all levels internally and externally
Ability to plan, balance and cope with competing priorities
Good written and verbal communication skills
Ability to manage teams, initiate and organize work
Ability to establish priorities in a time-sensitive environment and meet deadlines.
Ability to work under pressure.
Ability to work independently, prioritizes tasks, and meets deadlines.
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
EEO is the Law - English
EEO is the Law - Spanish
Pay Transparency Nondiscrimination Poster
Know Your Rights - Workplace Discrimination is Illegal
Family and Medical Leave Act (FMLA)
Employee Polygraph Protection Act
MSH EEO-AA Policy
