The Contracts, Procurement and Operations Manager oversees all aspects of procurement and contract management, ensuring efficient and effective operations while managing relationships with suppliers and stakeholders. This role requires strong leadership, negotiation skills, and a deep understanding of procurement processes and contract law
MAIN DUTIES AND RESPONSIBILITIES
- Develop and implement sourcing strategies, manage supplier relationships, and negotiate contracts to secure optimal pricing and terms.
- Draft, review, and manage contracts, ensuring compliance with donor and MSH policies, and mitigating potential risks.
- Analyze data to inform procurement decisions and optimize procurement processes.
- Optimize operational processes, improve efficiency, and ensure smooth day-to-day operations within the procurement and contract management functions.
- Lead and mentor a team of procurement and contract professionals, fostering a high-performance culture.
- Ensure compliance with all relevant regulations, policies, and procedures, and implement risk mitigation strategies.
- Build and maintain strong relationships with internal stakeholders and external vendors.
- Provide operational support to internal stakeholders.
- Reviews contract and format of bid documents; ensures bid documents comply with established guidelines, rules, and regulations; and develops documents for authorization to award project purchase requirements.
- Prepares invitations to bid/requests for proposal/requests for qualification documents from finalized specifications and scopes of work.
- Conducts vendor product research; obtains and analyzes data to forecast future price trends; determines availability of products; and reviews new products and evaluates substitutions.
QUALIFICATIONS
- A postgraduate degree in business, supply chain management, or a related field
- At least 7+ years’ experience in Contracts, Procurement and Operations management
- At least 5 years’ experience working in donor funded projects implemented by local and international NGOs with a strong understanding of donor trends, languages, audiences, and requirements
- Understanding of policy processes and political dynamics at various levels
- Strong analytic, strategic thinking and planning skills
- Proficiency in using procurement and contract management software.
- Excellent computer skills
- Proven experience in procurement, contract management, and operations management.
- Excellent English writing and communication skills
MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.
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