Administrative Assistant in an Interior Design Firm

Livin Spaces

Admin & Office

An Interior Design firm is seeking a young, computer-savvy Administrative Assistant with a creative or technical background who enjoys working with others and making spaces beautiful.
Job Overview Minimum Qualification: HND or BSc in Architecture, Interior Design, Engineering or any related field of study
Experience Level: Entry Level
Experience Length: 1-3years Key Responsibilities

• Be the first point of contact with clients and vendors.
• Phone/email communications with clients, vendors, and sub-contractors as well as necessary follow up on correspondence(s)
• Schedule meetings (with MD/Principal Designers’ input)
• Prepare proposals, enter and track orders, track client’s budget, manage shipments and deliveries with designated warehouse as well as preparation of invoices. (with MD/Principal Designers’ input)
• Create installation and project timelines; organize and oversee installations along with Studio organizational tasks including creating file templates and work flow charts, etc
• Assist Interior Designer in any administrative capacity necessary. Including but not limited to the development of project timelines, studio organizational tasks, workflow charts, and others
• Assisting designers in managing projects from inception through installation (ideally ground up and renovation projects).
• Outreach and development with material vendors and artisans – establishing relationships, getting pricing, research, purchasing samples etc.
Coordinate with the Accountant/bookkeeper.

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Job Requirements

• Excellent written and verbal communication skills.
• Excellent time management, project organization, and follow-through skills.
• Candidate must be organized, flexible, detail-oriented, self-motivated, resourceful, able to frequently shift direction, and meet multiple deadlines in a fast-paced environment.
• Ability to prioritize on a daily/hourly basis.
• Strong attention to detail and deadline oriented.
Proficiency in MS Excel/Word (rudimentary knowledge of design software will be an added advantage).

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