JOB DESCRIPTION
Position Title: Payroll & Invoicing Specialist
Reports to: Director of Finance and Accounting
OVERVIEW:
POSITION SUMMARY:
The Payroll & Invoicing Specialist is a key member of the Finance and Accounting team, responsible for the accurate and timely execution of all payroll and invoicing processes within a fast-paced security services environment. This role ensures compliance with internal controls, labor laws, and contract billing requirements while delivering reliable financial support to operations and leadership teams.
PRINCIPAL DUTIES AND ACCOUNTABILITIES:
Payroll Administration:
- Administer weekly, bi-weekly, semi-monthly and off-cycle payroll for hourly and salaried personnel using our standard payroll processing platform
Invoice Processing & Revenue Management:
- Generate, review, and issue customer invoices on a weekly basis in accordance with contract terms, billing schedules, and hours worked.
- Monitor billable hours and coordinate with Operations and HR to validate hours and labor classifications.
- Maintain client billing files and ensure the accuracy of supporting documentation.
- Support revenue recognition procedures and monthly close processes
General Accounting Support:
- Assist in month-end close by preparing reconciliations and adjusting journal entries.
- Support internal and external audits with documentation and analysis.
- Maintain strong documentation and audit trails for all payroll and invoicing transactions.
- Assist with budgeting, forecasting, and financial analysis tasks as assigned.
- Review and process timekeeping data, approve exception reports, and ensure compliance with prevailing wage, union, and local/state labor laws.
- Reconcile payroll accounts and prepare payroll journal entries.
- Ensure accurate tracking and reporting of deductions, garnishments, PTO, bonuses, and shift differentials.
- Maintain payroll records in compliance with company policy and regulatory standards.
WORK SCHEDULE:
Days: Monday – Friday (Virtual / Remote Position)
Schedule: 1:00pm to 10:00pm (Nigerian Time Zone)
(1-hour unpaid lunch break)
8:00am to 5:00pm (U.S. Based, Eastern Standard Time)
Hours: 40 hours per week minimum
MINIMUM QUALIFICATIONS:
- Bachelor’s Degree in Accounting, Finance, or related field required.
- Experience with QuickBooks, or similar payroll / invoicing software is required
- Minimum 2 years of experience in payroll, billing, and accounting functions, preferably in the security services, staffing, or service contracting industry.
Core Competencies:
- High attention to detail and accuracy in financial data processing.
- Strong knowledge of GAAP, payroll laws, and billing best practices.
- Proficiency in Microsoft Excel and financial reporting tools.
- Ability to manage multiple deadlines and work independently with minimal supervision.
- Strong written and verbal communication skills.
Work Environment:
- This is a remote position requiring coordination with field operations teams.
- May require extended hours during peak payroll or billing periods.
Note: Strong consideration for candidates with experience supporting a U.S. based corporation.
Compensation / Benefits
We offer a competitive compensation package including salary, training and opportunities for advancement. We are proud to be an Equal Opportunity Employer
Compensation / Benefits
- Gross Compensation: ₦575,000 per month including all mandatory employee benefits
Job Type: Full-time
Pay: ₦575,000.00 per month