Internal Operations Specialist responsible for collaborating with the finance and cross functional teams to streamline invoicing, vendor management, and procurement processes. Ensures efficient operations by coordinating cross-functional activities, maintaining accurate records, and supporting timely financial transactions. The successful applicant will also oversee administrative functions.
Key Responsibilities
- Process Management: Monitor and manage operational workflows to ensure efficiency, accuracy, and compliance with company policies and industry standards.
- Data Analysis and Reporting: Collect, analyze, and report on operational metrics to identify trends, inefficiencies, and opportunities for improvement. Also, Analyze spending patterns, track procurement expenditures, and generate reports for management review and strategic planning.
- Process Improvement: Identify bottlenecks and implement solutions to streamline processes, reduce costs, and enhance productivity.
- Coordination: Collaborate with departments such as finance, HR, supply chain, or customer service to ensure smooth operations and alignment with company objectives.
- Inventory & Resource Management: Track inventory levels, manage resources, and ensure timely availability of materials or tools required for operations.
- Compliance & Quality Control: Ensure all operations adhere to regulatory requirements, safety standards, and quality guidelines.
- Documentation & Reporting: Maintain accurate records, prepare reports, and present findings to management to support decision-making.
- Vendor & Stakeholder Communication: Liaise with vendors, suppliers, or external partners to coordinate logistics and resolve operational issues.
- Technology Utilization: Leverage software tools (e.g., ERP systems, CRMs, or project management platforms) to manage operations and track performance.
- Supplier Sourcing and Evaluation: Identify, evaluate, and select suppliers based on quality, price, reliability, and service. Build and maintain robust supplier relationships to ensure business continuity and optimal value.
- Purchasing Process Management: Oversee the end-to-end procurement process, including requisition review, quotation assessment, order placement, contract preparation, and delivery follow-up.
- Negotiation: Negotiate prices, terms, and conditions with suppliers to achieve the most favorable outcome for the company, ensuring cost savings without compromising on quality or timelines.
- Compliance and Documentation: Ensure all procurement activities follow company policies, industry standards, and regulatory requirements. Maintain thorough documentation for audit readiness.
- Risk Management: Identify supply chain risks, develop contingency plans, and implement mitigation measures to ensure business continuity.
Qualifications
- Bachelor’s degree in Business Administration, Accounting, or a related field.
- 2-3 years experience in operations, finance support, or vendor management in a technology organisation.
- Strong knowledge of invoicing, procurement, and vendor relationship processes.
- Excellent organizational and communication skills.
- High proficiency in Microsoft Office, ERP and financial software systems.
- Detail-oriented with the ability to manage multiple tasks efficiently.
This is an onsite role.
Job Type: Full-time
Pay: ₦300,000.00 - ₦350,000.00 per month
Application Question(s):
- How many years of Experience do you have using an ERP software?
Experience:
- Microsoft Office: 2 years (Required)
- ERP: 1 year (Required)