Executive / Personal Assistant (Tech-Savvy)

VanB Estates

Admin & Office

Position Title: Executive Assistant to Entrepreneur / Product Manager

Location: Remote (US or International)

Job Type: Full-Time (with flexibility)

About the Role

We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to support a busy entrepreneur and product manager managing multiple ventures across technology, real estate, and e-commerce. This role goes far beyond traditional admin — you’ll be a right-hand partner ensuring that tasks, priorities, and communications are always under control.

Key Responsibilities

• Administrative Management
• Manage inbox and calendar; filter priorities and draft professional responses.
• Coordinate meetings, prepare agendas, and ensure follow-ups are captured.
• Maintain digital filing systems and organize documents across platforms.
• Task & Workflow Support
• Update and track progress in project management tools (Asana, Trello, Notion).
• Anticipate needs and proactively handle recurring tasks without waiting for instruction.
• Follow up with vendors, partners, or internal teams to ensure deadlines are met.
• Research & Reporting
• Conduct vendor, market, and product research; summarize findings for fast decisions.
• Prepare briefs, reports, and spreadsheets to present data clearly and concisely.
• Assist in light financial tracking and expense management.

Qualifications

• Bachelor’s degree preferred; or equivalent relevant experience.
• 1–3 years of professional experience in executive assistance, operations, or project coordination.
• Tech-savvy : Comfortable with Google Workspace, Notion, Slack, Excel/Sheets, and AI productivity tools.
• Excellent communication skills (verbal and written).
• Highly organized, detail-oriented, and able to manage multiple priorities at once.
• Proactive self-starter who can operate independently and problem-solve on the fly.

Success Metrics

• Inbox, calendar, and admin tasks are streamlined and require minimal input.
• All active projects remain on schedule with no loose ends.
10–15+ hours of the executive’s weekly time freed for strategic work.

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