The Role
We are seeking an Executive Assistant to provide administrative and high-level strategic support to the COO. This role involves meticulous schedule management, effective communication coordination, and proactive administrative assistance. You will play a crucial role in facilitating seamless communication within the organization, managing confidential information, and supporting the COO in various projects and initiatives. executive scheduling + strategy
What You'll Be Doing
Schedule & Project Management
- Coordinate and manage the COO's calendar, ensuring efficient use of time
- Schedule appointments, meetings, and events, considering both internal and external commitments
- Collaborate with other departments to facilitate smooth communication and coordination (including adequate follow-up)
- Ensure project timelines are met and assist in tracking project milestones
Communication Coordination
- Act as a primary point of contact between the COO and internal/external stakeholders
- Handle incoming calls, emails, and messages on behalf of the COO, ensuring timely responses
- Prepare and edit correspondence, reports, and presentations for the COO
- Organize and maintain documents, files, and records related to the COO's activities
Task Prioritization
- Prioritize tasks and deadlines to support the COO in meeting business objectives
- Proactively identify areas for increased efficiency in daily operations
Public Speaking Opportunities
- Identify and vet speaking invitations
- Coordinate with event organizers; managing the schedule, travel, tech checks, call times
- Gather briefing documents (attendees, agenda, talking points, etc.)
- Ensures presentation decks and scripts are ready on time
- Work with Comms/PR, Content team to align messaging and post-amplification of message
Confidential Information Handling
- Manage confidential information with discretion and integrity
- Handle sensitive documents and communications securely and confidentially
- Any other duties as assigned
What You Bring to the Stage
- Bachelor’s degree in business administration or related field
- At least 3 years proven experience as an executive assistant or similar role
- Strong written and verbal communication skills
- Proficiency in MS Office suite, Google Suites and other relevant tools
- Flexibility to work evenings, weekends, or travel when needed
- Exceptional leadership and team management skills
- Exceptional organizational abilities including multitasking and time management
- Excellent interpersonal and communication skills for client-facing interactions
- Creative mindset with attention to detail
The Heart of Who We Are
At Flytime, we’re building a team of bold, world-class professionals who thrive on excellence, creativity, and high-impact execution. We are diligent with our deliverables, committed to on-time delivery, and obsessed with the details that elevate every experience. Our people are fast-moving, solutions-driven, and think like our audience - always intentional, always collaborative. We take our work seriously, but not ourselves. We’re fun-loving, good-vibes people who enjoy the journey just as much as the results. Proudly Nigerian with a global mindset, we’re setting the standard for entertainment in Africa. If you’re passionate, precise, and ready to shape culture, Flytime is your stage.
About Flytime Promotions
Flytime Promotions is Nigeria’s leading entertainment and production company since 2004. We don’t just produce events - we create culture. As Africa’s leading entertainment powerhouse, we’re in the business of moments that move the world. With over 21 years of experience, Flytime has delivered world-class events that showcase the extraordinary talent of both emerging and established Nigerian and African artists. Renowned for our commitment to quality, innovation, and safety, Flytime has successfully hosted more than 100 concerts and shows, featuring 400+ performing artists and attracting over 500,000 attendees. The company has collaborated with several corporate brands and media partners, fostering a thriving entertainment ecosystem, while creating opportunities for 3,000 direct and indirect employees, contributing significantly to Nigeria’s economic and cultural landscape. As a trailblazer in the sector, Flytime continues to set new benchmarks for excellence, celebrating African talent, amplifying global connections, and ensuring every event leaves a lasting legacy.
Job Type: Full-time
Pay: ₦300,000.00 - ₦400,000.00 per month
Experience:
- Administrative: 3 years (Required)
Application Deadline: 25/08/2025