Project Management Support - Senior Associate

UNOPS

Engineering & Technology

Application period 22-Aug-2025 to 05-Sep-2025
Functional Responsibilities:
Summary of functions:

• Project Implementation
  

• Project monitoring and reporting
• Coordination and liaison
• Financial and procurement management
• Operational and logistical support
Knowledge management and innovation

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Project implementation

• Preparation and maintenance of project files, including internal and external project reports and documents.
• Coordinate information flows and oversee change controls, risk registers and issue management by establishing document control procedures.
• Coordinate assigned administrative tasks of work packages and take responsibility for progress.
• Specialised admin support with the monitoring and management of work packages within the project as and when required.
• Coordinate and liaise with the Project Manager on the project planning process and implementation progress.Document and feedback lessons learned and best practices.
• Provide administrative support to identify and manage risks outlined by the PM. Facilitate information flows and oversee all administrative tasks related to change controls, risk registers and issue management.
In consultation with the relevant stakeholders, manage the administration of amendments of Agreements and Budget revisions.

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Project monitoring and reporting

• Provide administrative inputs to assist the Project Manager in the preparation of project reports and documents, ensure compliance with contractual obligations and UNOPS policies, processes and procedures.
• In charge of maintaining all administrative records of project files and other supporting documents.
• Specialised admin support for: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager.
Administration of:

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i. Project Document records,
ii. Procurement, HR and Finance files as required by UNOPS policies

Coordination and liaison

• Coordinates the administration of contract management (HR, Service Contracts, rental agreements etc.) for Project operations.
• Proactively coordinate/liaise with support units on all administrative matters related to contract management.
• Liaise with the Programme Management Office (PMO) Team Members to complete project assurance related tasks.
• Supports the Project Manager in communication with stakeholders and ensures stakeholders are aware of project activities, progress and exceptions.
Coordinate administrative aspect of meetings, workshops, training, and maintain records of these meetings.

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Financial and procurement management

• Support the Project Manager to ensure accurate data entry into UNOPS ERP system (OneUNOPS) and (OneUNOPS Projects) as appropriate.
• Administrative support with monitoring project budget and financial expenditure and all administrative procedures in line with the work-plan.
• Facilitate processing of direct payments and advance requests and prepare project budget revisions.
• Support the preparation of financial reports, including developing financial monitoring and reporting formats as per UNOPS requirements.
• Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
• Oversee project disbursement requests with procedures, work plans, and availability of resources for expenditure.
• Coordinate the administrative aspect of, meetings and reports as necessary.
Maintain all supporting project financial documents for audit and review processes.

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Operational and logistical support

• Establish and monitor an internal control system for all administrative actions.
• Identify operational, administrative, financial and other bottlenecks that may impede project delivery; recommend solutions and take appropriate remedial action.
• Liaise with finance and logistics/procurement units in tracking commitments and disbursements.
• Contribute to organizing project and stakeholder meetings as and when necessary, and maintain records of these meetings.
In accordance with UN and UNOPS Security Policies, manage travel for all personnel in the Project Team.

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Knowledge management and innovation

• Support the compilation of lessons learned as per defined reporting format and the PMM.
• Actively contribute to building local capacities at every level and opportunity Management Support.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
Contribute to expertise in tools and techniques.

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IV. Impact of Results
The Project Management Support - Senior Associate directly impacts on the achievement of project results by adhering to project management methods and strategies, reducing risks, cutting costs and improving success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Education/Experience/Language requirements:

• Education
• High school Diploma/Secondary School Diploma is the minimum academic requirement for this role.
• A First-Level University Degree (Bachelor’s Degree) in Project Management, Business Administration, Finance, International Relations, or other relevant disciplines with 3 years of relevant professional experience will be accepted.
• Advanced University Degree (Master’s Degree) in Project Management, Business Administration, Finance, International Relations, or other relevant disciplines is an asset.
• Work Experience
• Minimum of seven (7) years of relevant working experience in Project Management with focus in budget management, financial monitoring, operations support, reporting and project planning is required.
• Demonstrated knowledge of UNOPS and/or UN financial rules and regulations will be an asset.
• Experience in the use of google software packages (Google Doc, Sheets and Slides) and experience in handling web-based management systems is an added advantage.
• Demonstrated experience working with multidisciplinary and multicultural teams is an asset.
• Experience working on EU/EC/EIB projects/ programmes is an asset .
• Certifications: Certification in Project Management (PRINCE2 Foundation, PMI or equivalent) is an asset.
Language requirements Fluency in written, reading and spoken English is required.

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UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.
We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Click apply and join us!
Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process.
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