⦁ Solicitation of quotes, bid tabulation/analysis for goods and services for the Nigeria country program activities.
⦁ Support the vendor identification, verification exercise, and onboarding processes.
⦁ Monitoring budgets for program events to ensure purchase requisitions are in line with the approved budget before initiating procurement processes.
⦁ Provide support in confirming goods received and service completion documents are properly recorded by responsible staff.
⦁ Support with the procurement process for the country office events such as conferences, workshops, trainings etc.
⦁ Support with monitoring and tracking all active contracts due dates.
B) Office Administration and Operations
• Coordinate travel management activities such as booking of flight tickets, hotel and car hire reservations.
• Manage the reconciliation of Total Energy fuel cards and tracking of fuel usage reports.
• Support the drivers with monitoring project vehicle servicing due dates and requesting service estimate from service center.
• Work with the project drivers to ensure movements are accurately captured in the vehicle logbook and filed accordingly.
• Manage the country office vehicles registration documents to ensure they are up to date and properly filed.
• Provide support with the coordination of the day-to-day administration of the office, monitor the cleaners to ensure a clean and conducive workspace.
• Regularly update the inventory records for office consumable, such as utilities, hygiene and cleaning materials, stationery supply to prevent stock out.
• Support with the recording new assets purchased, issued/returned, and updating of information in the asset database.
• Work with the office assistant/receptionist to escalate all Heifer office space maintenance required by the building facility management.
• Provide support in ensuring staff monthly communication (airtime and data) is promptly procured.
⦁ Provide Human Resource support when necessary
C) Financial
• Work closely with the finance team to confirm accuracy of invoices and ensure that tax elements are properly captured before payment processing.
• Prepare operational office expenses retirement for payment processing where applicable.Job Requirement - Bachelor’s degree in Social Science, Business Administration, Project Management, or a related field.- At least 2-3 years of experience in a similar role or related. Experience in an Admin & Procurement role is an added advantage.- Excellent interpersonal skills with the ability to work cooperatively and tactfully with a diverse group of people.- Strong organizational skills, with attention to detail and the ability to manage multiple tasks.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Outlook and familiarity with video conferencing apps such as Zoom and data management systems.- Effective communication skills, both written and verbal.- Ability to work independently with minimal supervision and adapt to changing work demands.- Ability to work with sensitive information and maintain confidentiality.Key Behavioural Competencies
· Accountability
· Professional Excellence
· Humility
· Customer Orientation
· Empathy
· InnovationApplication closes on 11th July 2025
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