Personal Assistant

Recruit Drive

Admin & Office

Responsibilities:

• Manage daily schedules, appointments, and reminders across personal and professional calendars.
• Coordinate household needs and errands (e.g., cleaning, grocery shopping, deliveries).
• Plan and book travel (local and international), including visas, hotels, and personal leisure trips.
• Handle wardrobe logistics (e.g., arranging dry cleaning, shopping assistance, and packing for travel).
• Manage personal finance-related tasks (e.g., bill payments, expense tracking, vendor negotiation).
• Coordinate with service providers (e.g., driver, cleaner, handyman, etc.).
• Source and manage personal services (e.g., chef, personal trainer, wellness services).
• Plan social engagements and dinners, including RSVPs and event logistics, including managing social media and creating content when necessary.
• Assist with property management needs within Olu’s Ikoyi apartment.
• Maintain confidentiality on all personal matters with utmost discretion. Team Interaction & Business Support.
• Schedule and prepare for internal meetings with the Oui Capital team when necessary.
• Act as the communication bridge between Olu and the team for updates, requests, and priorities.
• Help coordinate team events, off-sites, and virtual/in-person check-ins.
• Organize travel and logistics for team members as needed.
• Draft and format documents, presentations, and email correspondence.
• Manage shared task lists, agendas, and project reminders.
• Keep track of deadlines and follow up on action items with team members.
• Help maintain team morale by organizing small-scale gifts, wellness perks, and check-ins.
• Managing the cleaning vendor and building facility managers to ensure the office space is clean, accessible, and secure.
• Managing office supplies (ordering, inventory, restocking).
• Managing incoming and outgoing mail and deliveries.
• Arranging catering for meetings and events, e.g., team-bonding events, etc.
Managing office technology (computers, phones—sourcing, repairs, etc.) and liaising with external IT support providers.

Requirements:

• Proven experience in a similar role, ideally supporting a high-level individual.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Tech-savvy with proficiency in calendar management tools, communication platforms, and productivity software.
• Trustworthy, resourceful, and able to handle sensitive information with discretion.
• Flexible and responsive, with the ability to anticipate needs and act proactively.
• Familiarity with Lagos service providers and logistics.