Front Desk Admin (Contract)

Filmhouse Cinema

Admin & Office

Company Description
Filmhouse Cinemas is a dynamic film exhibition company with a style that incorporates multifarious features, including state-of-the-art cinema technologies and luxurious dine-in cinema services; administered by professional operations management.
Job Description

• Serve as first contact point at the Support Office for visitors by greeting, welcoming, directing and announcing them as appropriate.
• Receive and sort external mails/Delivery/Courier daily
• Performs research on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with individuals, and institutions on operational matters concerning the Office.
• Organizes meetings, and other special events as appropriate.
• Ensure adherence of safety procedures via the reception desk (monitor logbook)
• Keep updated records of offices expenses and costs.
• Create a budget for and procurement of front office supplies.
• Provide adequate support in ensuring the procurement and dispatch of uniforms is done efficiently
• Ensure service providers for janitorial service, logistics and security services work in line with contract terms.
• Update calendars and schedule meetings.
• Provide basic and accurate information in-person and via phone/mail.
• Vendor management
Logistics co-ordination for and from the Support Office

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Qualifications
Previous experience (minimum 2 years) as a front desk admin
Very good written and speaking communication skills
Quick thinker and problem solver
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