& Purpose
- A Procurement Documentation Officer manages and maintains all procurement-related documentation, ensuring accuracy, compliance, and efficient record-keeping.
- This role involves preparing, reviewing, and organizing various documents throughout the procurement process, from initial requests to contract finalization and archiving.
- They also play a crucial role in supporting the overall procurement strategy by providing accurate and readily available information
Key Responsibilities
Document Preparation and Management:
- Drafting and reviewing procurement documents like RFPs (Request for Proposals), RFQs (Request for Quotations), purchase orders, contracts, and amendments.
- Ensuring all documents are complete, accurate, and compliant with relevant regulations and company policies.
- Maintaining organized and easily accessible procurement files and records, both physical and digital.
- Managing document version control and ensuring proper circulation of documents within the procurement team and to other relevant departments.
Process Support:
- Supporting the procurement team in the preparation and execution of procurement plans and strategies.
- Providing guidance and support to internal stakeholders on procurement documentation requirements and procedures.
- Assisting in the evaluation of bids and proposals by organizing and summarizing relevant documentation.
- Tracking and reporting on procurement activities, including contract status and vendor performance.
Compliance and Risk Management:
- Ensuring all procurement activities adhere to relevant laws, regulations, and company policies.
- Identifying and mitigating potential risks associated with procurement documentation and processes.
- Maintaining confidentiality and security of sensitive procurement information.
Continuous Improvement:
- Analyzing procurement documentation processes to identify areas for improvement and efficiency gains.
- Developing and implementing best practices for procurement documentation management.
- Staying up-to-date on industry best practices and emerging trends in procurement documentation.
Academic Qualification / Experience
- BSc/HND- Business Administration or a related field
- Minimum of 3 Years in a similar position and has hands on experience selling power solution products
Required skills and Competencies:
- Knowledge of procurement processes and regulations.
- Proficiency in microsoft offices, procurement software and ERP.
- Excellent communication and interpersonal skills
- Strong communication and interpersonal skills, both written and verbal.
- Solid understanding of procurement processes and contract law.
- Strong attention to detail and accuracy in document management.
- Excellent organizational and time management skills.
- Ability to work independently and as part of a team.
- Analytical and problem-solving skills.
Salary
Very Attractive.
Method of Application
Interested and qualified candidates should send their CV to: apply@alfred-victoria.com using the Job Position as the subject of the email.