Job Title

Manager, Partnerships and Sub-Awards LN

Location

Nigeria - NG (Primary)

Office

Maiduguri

Category

Grants and Contracts Management (GCM)

Date Needed By

8/15/2025

Program Description (Background)

Job Description

JOB SUMMARY

Working as part of the country team, in close collaboration with technical and operational staff in country (including Finance and Compliance Department), and with support from the GCM HQ, the Manager, Partnerships and Sub-Awards is responsible for managing subawards from “cradle to grave” to ensure milestones are met in compliance with the terms and conditions of the sub-award agreement, in coordination with technical and operational departments.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

• Partnership(s) and sub-award(s) focal point in assigned country office.
• Partners with technical team to map and network with potential partners, cultivate and manage effective working relationships, and facilitate technical and administrative assessments.
• Administers the full cycle of subaward management activities including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports, monitoring / compliance visits.
• Oversees the issuance of calls for applications and provides guidance to in-country team to ensure the integrity of the proposal process from prospective partners. Oversees the selection and execution of subawards in adherence to IMC policies and donor requirements.
• Responsible for collecting any necessary information for vetting purposes, as designed by IMC and/or donors.
• Uses required sub-award management systems for subaward issuance and management. Ensure that all required documentation is provided to GCM HQ, finalized as per guidance from GCM HQ and donor requirements, and stored as per IMC policy and donor rules.
• Conducts pre-award organizational risk assessment to identify areas of risk and develops risk mitigation management plan in close collaboration with technical and operational staff; and ensures risk mitigation management plan is implemented and provides written updates on progress to the Country Director (CD).
• Facilitates project kick off meetings ensuring relevant staff and partners are aware of their programmatic, financial and compliance obligations/requirements.
• Tracks grant progress against original plans, schedule/timeline and budget through the subaward cycle ensuring relevant information and documentation are disseminated to technical and operational staff in a timely manner; and identifies areas of concern and ensures remedial actions are taken.

• Conducts periodic audits of sub-awards and prepares site visit reports. Ensures that compliance and performance monitoring is conducted by IMC’s technical staff on regular basis. Follow up on all sub award compliance issues and audits on a timely basis, and document resolutions.
• Supports the oversight of award budget management, tracks financial disbursement against signed awards, and processes requests for financial disbursements from partners as per the award’s schedule.
• Assists technical and operational staff with the timely delivery of training and capacity sharing activities for partners.
• In consultation with the finance department, consolidate and/or provide quality control of financial reports, in relation donor requirements.
• Following audits and subsequent discussions with technical staff and project leadership, recommends financial, administrative and program training activities for partners.
• Captures lessons learned from subaward lifecycle and partner feedback; documents partnership successes and opportunities for improvement for internal dissemination to continually improve IMC’s partnership approach.
• Responsible for hard and soft copy filling of original signed project and award administration documents, and ensures files are complete in preparation for award close out.
• Ensures award closure procedures are implemented and monitor compliance to award closure steps/milestones.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Job Requirements

MINIMUM QUALIFICATIONS

• A university degree in management or related field
• 7+ years of grant management and finance experience including budgeting and reporting,
• Prior NGO experience preferred, particularly with experience in primary health care
• Excellent oral and written English skills
• Strong analytical skills coupled with a solid understanding of financial, procurement, and award administration processes
• Must be able to work independently and show initiative, as well as, the ability to collaborate closely with technical teams overseeing the implementation of the award activity, and the operational staff supporting the implementation of the award activity
• Report writing; computer (MS Office), filing, and organizational skills
• Good understanding of major international donor policies and procedures (i.e, EU, DG ECHO, UN, and USAID)
• Willingness to travel throughout the project country and/or region to conduct grant oversight

Additional Technical or Language Requirements

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.