Invoicing and Payables Officer

Groove Platforms

As Invoicing and Payables Officer in a technology company, you will be responsible for managing the accurate processing of vendor invoices, timely payment of suppliers, and ensuring compliance with internal controls and financial policies. This role also handles invoice issuance to customers, tracks receivables, and provides support for month-end closing and audit processes.

Salary: 250,000 - 300,000

Key Responsibilities:

1. Accounts Payable

• Receive, verify, and process all supplier invoices, ensuring appropriate documentation and approvals.
• Maintain vendor records and ensure timely payment in line with agreed terms.
• Reconcile supplier statements and resolve any discrepancies or disputes.
• Prepare payment schedules and coordinate with the bank for payment
• processing (e.g., transfers, cheques).
Monitor and maintain accurate records of outstanding payables.

2. Invoicing & Receivables Tracking

• Generate and issue customer invoices promptly and accurately.
• Ensure all invoices comply with contract terms and agreed billing schedules.
• Follow up with customers for payment confirmations and outstanding receivables.
Maintain up-to-date billing and receivables registers.

3. Compliance & Controls

• Ensure all invoice and payment processes align with internal financial policies and regulatory requirements (e.g., WHT, VAT).
• Deduct and remit applicable taxes (e.g., withholding tax) where required and maintain tax remittance records.
Assist in audit preparations by providing required documentation and reconciliations.

4. Reporting & Support

• Prepare regular reports on payables aging, outstanding invoices, and payment status.
• Support the finance team in monthly closing activities by ensuring all payable and receivable transactions are accurately recorded.
Assist with supplier onboarding and periodic vendor reviews.

Qualifications & Experience:

• Bachelor’s degree or HND in Accounting, Finance, or a related field.
• Minimum of 2–4 years of experience in accounts payable, invoicing, or general accounting.
• Proficiency in accounting software (e.g., QuickBooks, SAP, Sage, or similar).
• Strong understanding of basic accounting principles and tax compliance (WHT, VAT).
Experience in handling high volumes of transactions with accuracy and attention to detail.

Key Skills:

• Strong analytical and reconciliation skills
• Good organizational and time management skills
• Excellent communication and interpersonal skills
• High level of integrity and professionalism
Proficiency in Microsoft Excel and other MS Office tools

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