Maxima Media Group is a 360-degree integrated media & marketing communications group that delivers world-class strategy & services to your(corporate or product) brand from ideation to commercialization.
We are recruiting to fill the position below:
Job PPosition: Executive Assistant
Job Location: Gbagada, Lagos
Employment Type: Full-time
Responsibilities
Administrative & Operational Support:
- Manage the MD’s calendar, schedule meetings, and coordinate appointments.
- Prepare, filter, and print emails and attachments as needed.
- Draft, review, and edit reports, presentations, and correspondence on behalf of the MD.
- Attend meetings, take accurate minutes, and ensure follow-up on action points.
- Ensure the MD is well-prepared for meetings with briefing notes and relevant documents.
- Coordinate complex travel and accommodation plans to match the MD’s preferences.
- Manage diary commitments and ensure daily folders are prepared with necessary materials.
- Maintain accurate paper and electronic filing systems for the MD’s documentation.
- Ensure all business activities align with company policies and strategic goals.
Internal & External Coordination:
- Liaise with staff, clients, vendors, and external stakeholders on behalf of the MD.
- Coordinate logistics for meetings, speaking engagements, and corporate events.
- Handle confidential and sensitive information with the utmost discretion.
- Assist in managing office workflow, deadlines, and executive priorities.
Project & Task Management:
- Monitor project timelines, follow-ups, and delegated tasks to ensure timely delivery.
- Conduct research and gather information for presentations and proposals.
- Support cross-functional assignments across departments as required by the MD.
- Manage guest visits and ensure hospitality standards are met.
Requirements
- Minimum of a B.Sc. or HND in Business Administration, Management, or a related field.
- 3+ years of experience in a similar executive support or operations role.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- High level of professionalism, discretion, and confidentiality.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital communication tools.
- Ability to work independently and adapt in a fast-paced, dynamic environment.
Method of Application
Interested and qualified candidates should send their CV to: recruitment.maximaproductions@gmail.com using the Job Position as the subject of the email.