& Purpose
- We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management.
- In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.
- You may also be required to make travel arrangements and assist with other duties when required.
Job Responsibilities (part but not limited to):
- Manage day-to-day operational and administrative duties
- Manage calendar and meeting schedule, using prioritization skills
- Draft memos, letters, e-mails, documents and other responses
- Oversee and ensure that the office administrative functions are effectively carried out: Facilities, Pool Drivers and Dispatch Riders
- Ensure that mails are dispatched to appropriate locations in a timely manner
- Coordinate travel and logistics arrangement and itinerary preparation for local and international travels
- Manage end-to-end Protocol-related; including schedule of visits, escort, and hotel accommodation
- Coordinate logistics and materials for meetings and presentation, attend meetings, take notes, and produce minutes of meeting
- Handle all duties with a high degree of integrity, professionalism and confidentiality
- Provide quality service to both internal and external stakeholders
- Supervise vendors to ensure that all office facilities (furniture, equipment, generators etc.) are in good working conditions
- Acquire, store and distribute supplies
- Liaison with Facility and Administrative functions
- Perform other duties as assigned by the MD
Requirements
- HND / B.Sc. in Administration, Mass Communication or related discipline
- A minimum of 5 years of cognate experience as Personal Assistant to an Executive is essential
- Ability to manage internal and external correspondence
Key Skills & Competencies:
- Strong oral, written and presentation skills
- Active listening and good communication and strong interpersonal skills
- Ability to maintain Integrity and confidentiality
- Tech-savvy and experience with word processing and email programs
- Proficiency in appointment scheduling software such as MS Outlook
- Proactive approach to problem-solving
- Ability to multitask
- Strong time-management and organizational skills
- Advanced typing, note-taking and recordkeeping.
Method of Application
Interested and qualified candidates should send their CV to: apply@alfred-victoria.com using the Job Position as the subject of the email.
Note: If your competence, career goals and aspirations are in alignment with the requirements of this job role, kindly apply.